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The PDF is an ideal tool for creating the "paperless office." It can be edited on ay computer, and this makes it efficient and economical. Millions of people all over the world use the PDF for everyday purposes, both in the industry and a personal level. This was to enable Windows, Mac, UNIX and MS-Dos users to view the same graphical presentation on the file as the printed copy. The format was designed to display the contents of the file accurately across multiple platforms. Adobe Systems decided to come up with a new, universal file format. The images wouldn't be, and documents created by the common software could never be opened on another platform.

Files created on PCs could not be rendered well on the Mac. Sharing files across multiple platforms was a challenge for a long period. The document retains the original formatting and graphics whether in print or using reading using a PDF viewer. The pdf makes it easier to share documents across devices. Most people create their PDF files using Adobe Acrobat. So, you can contain all your fonts, raster images text and vector graphics on the same PDF file. PDF enables you to preserve the original graphics on your brochures, magazines, e-books, and catalogs. You can print, read or share your pdf file with friends and colleagues.

The file format was under the control of Adobe until 2008 when it was released to be an open standard. It was developed around 1990 and later made available for free in 1993. Adobe developed the Portable Document Format (PDF) for presenting text and images in one electronic image.